|
Reference Web Poster™ Help Index: Quick Search - Advanced Search - Indexed Fields - Non-Indexed Fields - Boolean Search Strategies - Wild Card Searching - Marking References - Full Record Viewing - Show Marked List - Exporting - Buttons and Fields - Troubleshooting - How to Contact Us Quick Search
To perform a search in fields such as title or abstract (non-indexed fields), or to perform a combination search of terms located in both indexed and non-indexed fields, you must use the Advanced Search feature. Quick Search:
Search : All databases Search : All databases
Indexed fields versus Non-Indexed fields Retrieval by an indexed field is faster than retrieval by a word in a non-indexed field. For example, doing a Keyword search, an indexed field, may find five references out of a database of 10,000 in only two or three seconds. A Title search, a non-indexed field, on the same database may take longer. To begin a Quick Search: 2. Enter the Text to Search for : Author(s); Keyword(s); Periodical(s); publication Year(s). Search : All databases 3. Click the Start Search button or press enter. Advanced Search works similar to Quick Search. In addition Advanced Search has the ability to search non-indexed fields. Advanced Search:
To begin an Advanced Search: 2. Click the down arrow under Field to Search. Click once on your choice. 3. Type in your Data to Locate. 4 . Click down arrow under Boolean. Select a Boolean logical connector. 5. Repeat steps 1 through 4 as needed.
Quick Search The Quick Search screen provides the ability to locate references through the selected database(s) in indexed fields. Capitalization does not matter, but spelling and spacing do. Examples of Indexed fields include: Advanced Search provides the ability to search on All non-indexed fields. Advanced Search searches all fields in the selected database(s) allowing you to be more specific in your searches. Capitalization does not matter, but spelling and spacing do. Examples of Non-Indexed Fields: Quick Search Boolean Search Strategies AND, OR, or NOT You can use Boolean search strategies to include or exclude specific search terms. Within Quick Search you would use them on the same search line. For example, if you want to retrieve all references written by "N. Copernicus" or "D. Fossey" that include the keyword "dolphins". At the Quick Search Text to Search for you would type: "Copernicus" or "Fossey dolphins". The AND Boolean between "Fossey dolphins" is implied. Advanced Search provides drop down menus to select Boolean strategies. AND Your search should result in a reference similar to the example below.
Craig J. Discovering whales and dolphins. New Jersey: Troll Associates; 1990: 1997 OR NOT You can place up to 9 search terms in the Text to search for
box.
Multi Boolean use: You can use AND, OR, or NOT to include/exclude specific terms. For example,
Quick Search Wild Card Searching Quick Search and Advanced Search both can utilize assumed wild card searches. You do not have to type the asterisk at the end of your term(s). The asterisk character is literal and will be searched for as such. The wild card is assumed after two or more characters in Quick Search. Terms can be entered partially or entirely. For example, if you search in Keyword the characters "leu" the result will be the same as if you used all terms that begin with "leu", such as: "leukemia", "leukopenia", "leukocyte", "leukotriene", etc. If you type in the asterisk, search will literally look for the asterisk character. The wild card is assumed after two or more characters in Advanced Search. Quick Search You may Export references directly to Reference Manager, or ProCite. Or export to a text file to import into other bibliographic management programs such as EndNote (MEDLARS and RIS formats available). You may mark, or unmark, references individually or Mark All the results of a search. Marking references operates the same in Advanced Search and Quick Search. Marked records are lost after 20 minutes of no program activity. Buttons Mark Page : Inserts check marks in the box next to every reference on the current page. Mark All : Marks all the references you found in a particular search. Clear Marked List : Clears the check mark from all Marked References. Save Mark : This button ensures marked references, on the current page, are added to the marked reference list. It is not necessary to use the Save Mark button. All marks are automatically saved whenever you use any of the buttons on the page. You would only need to press the Save Mark button if you wish to go to some other web page not associated with Reference Web Poster, and wish to ensure that your marks are retained. Quick Search After a search has been performed and you have Marked references, Reference Web Poster creates a listing of your marked citations. This list provides you with the ability to view a reference in full, unmark a reference, or export the marked references directly to Reference Manager, ProCite, or as a formatted text file to import into other bibliographic management programs such as EndNote (MEDLARS and RIS formats available).
Buttons and Fields Full Record Viewing To view a complete reference from Advanced Search or Quick Search, click on the Full Record icon to the left of the listed reference. This page displays a detailed view of your reference. Full Record displays one reference at a time. You can mark or unmark from this screen. You cannot edit or Export from the Full Record view.
Full Record buttons and fields: Previous Reference : View the previous reference. Next Reference : View the next reference. Back : Returns to the reference list from which you started viewing Full Record. Help : Displays the online help manual. Reference # of # : The number of the reference displayed, sequentially listed from the total Reference List. Marked r : Box to mark or unmark displayed reference. Marking References Exporting The Export button gives you the option to export your marked references directly to a Reference Manager, or ProCite database. To Export Directly to Reference Manager, or ProCite you MUST have the RIS Export Plug-In on your computer. You can also Export to a text file to import into other bibliographic management programs, such as EndNote, with the MEDLARS or RIS formats.
Installing the RIS Export Plug-In: 1. From Export, Direct to click
once on RIS Export Plug-In to begin the installation
process. You should then see: RIS Export Plug-In for Windows 2. Click once on RIS Export Plug-In for Windows. Your next screen should look similar to:
Export Plug-In for ProCite or Reference Manager for Windows 3. Follow the on screen download and installation instructions to finish installing the Plug-In. After you have installed the Plug-In, make your Database Selection, click Direct to to export your references.
Marking References Buttons Start Search : Once you type in your term(s) click Start Search or press enter to begin searching. Advanced Search : Toggle button allowing you to switch from the Quick Search screen to the Advanced Search screen. Quick Search : Toggle button allowing you to switch from the Advanced Search screen to the Quick Search screen. Database Description : List of database names, types, and topics. Help : Brings up the online help guide. Previous Page (gray) : Indicates there is no previous
page of listed references. Next Page (gray): Indicates there is no next page of
listed references. Mark Page : Inserts check marks in the boxes next to references on the current page. Mark All : Inserts check marks in the boxes next to all the references found in a particular search. Clear Marked List : From the Show Marked List page, the Clear Marked List button clears the check marks from marked references. Save Mark : This button ensures marked references, on the current page, are added to the marked reference list. It is not necessary to use the Save Mark button. All marks are automatically saved whenever you use any of the buttons on the page. You would only need to press the Save Mark button if you wish to go to some other web page not associated with Reference Web Poster, and wish to ensure that your marks are retained. Show Marked List : Displays the references you have check marked from your search results. Export : Area to export your marked references to a Reference Manager or ProCite database or other bibliographic management database program, such as EndNote. Three export options to choose from are Direct, MEDLARS, RIS Format. See Export for further explanation. Back : Click Back and you will return to the previous reference page from which you came. Fields Search : A drop down menu provides you with database choices. Click the down arrow to view your options. Click once on your choice. Your database selection is now ready for searching. (#) references marked : Automatic register counting your marked references. The Reference Web Poster Host determines the maximum number for retrieving and exporting references. Text to Search for : From the Quick Search screen, area you type in your search term(s), with or without inserted Booleans. Boolean : Search strategy for information retrieval including AND, OR, or NOT. Field to Search : From the Advanced Search screen, a drop down menu provides you with field search options Authors, Keywords, Periodical, Year, Titles, All indexed fields, and All non-indexed fields. Click the down arrow to the right of the field box to make your selection. Data to Locate : From Advanced Search, the area your search term(s) is input. Results : The number of references found, after a search, per "Data to Locate" terms. Click the number under Results to bring up that particular reference listing. Your search on (term(s)) resulted in (#) references : Displays the term(s) and the number of references found from the Quick Search screen. Your search resulted in (#) references : Displays the number of references found from the Advanced Search screen. Enter a new search: From Reference Web Poster, a link that will take you back to Text to Search for in Quick Search. And will take you back to Data to Locate in Advanced Search. Displaying references (#) through (#) : References displayed on the current page. The maximum number of references that may be displayed on any page is 10. Current page (#): The page number you are currently on. Go To : Links to a particular page number. When applicable click once to jump to another page. # references to export : The number of references marked to export. Quick Search Q. Why am I receiving the message "Your search on "term" resulted
in no references". 1. Punctuation Your search on whales,dolphins resulted in no references. Suggested resolve: In the above example the problem is the comma. Replace the comma with a space. Do not use punctuation in Quick Search. 2. Inappropriate database Your search on whales dolphins resulted in no references. Suggested resolve: You may have selected an inappropriate database which does not include the terms whales and dolphins. Designate a different database or select the "All databases" if you are not sure. The Database Description button lists the database names, types, and topics. 3. Misspelling Your search on dolphens resulted in no references. Suggested resolve: Check the spelling of your term(s). 4. Term is not in an indexed field Suggested resolve: Examples of indexed fields are Authors, Keywords, Periodicals, or Years. Use Advanced Search for non-indexed fields. 5. Wrong use of Boolean Q. Why won't my references export? A. If you've installed the RIS Export Plug-In confirm that the Risweb16.exe file is in the program folder. Q. The Risweb16.exe file is in the program folder and Export still will not function. A. Depending on your browser, specify a viewer's Multipurpose Internet Mail
Extension (mime) type as follows: Description:
RIS
file with a .RIS extension Associated Application:
c:\progra~1\risweb\risweb16.exe Q. My search results located 368 references. Why did the program only export 350, when I used the Mark All button? A. The number of references you are allowed to export is determined by your Reference Web Poster Host. Q. After exporting references from Reference Web Poster why does the data in my database fields appear differently?. A. Fields may look out of sink if you've edited or created an output style. References are converted based on the generic or default reference type and field definitions for EndNote, or ProCite, with Reference Manager v8 equivalents. For EndNote to Reference Manager the full listing of the default type and field mapping used in the conversion process can be found in the En2rm.txt file, located with your Reference Web Poster Host. For ProCite to Reference Manager the full listing of the default type and field mapping used in the conversion process can be found in the PC2RM.txt file, also located with your Reference Web Poster Host. Advanced Search You can contact Research Information Systems at the following phone numbers and addresses: Research Information Systems Technical support can be reached at: Documentation version 1.1 |